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Audit-Ready Fund Accounting. Built for 501(c)(3) Organizations.

61% of nonprofits maintain a parallel spreadsheet because their accounting software has no concept of fund isolation. The IRS estimates Form 990 prep takes 108 hours per filer, and up to 45% of that goes to reformatting data into a structure the software should have produced from the start. RestrictedBooks treats restricted and unrestricted funds as first-class objects in the data model. Your ledger maps directly to Form 990 line items.

  • True fund accounting
  • Unlimited users
  • Flat rate per organization

Built for 501(c)(3) organizations

See plans & pricing

What the app prevents

Still running a separate spreadsheet just to track which dollars are restricted?

  • 01

    61% of nonprofits maintain a parallel spreadsheet to track restricted dollars. Their accounting software treats all funds as one pool.

  • 02

    The IRS estimates Form 990 preparation takes 108 hours. Up to 45% of that goes to exporting and reformatting data from general-purpose accounting tools with no nonprofit-specific structure.

  • 03

    Your board treasurer asks for a fund balance report. You spend half a day building it from scratch. QuickBooks Online has no native Statement of Functional Expenses.

RestrictedBooks is built on a fund accounting architecture. Restricted and unrestricted funds are native, not bolted on.

True fund accounting, not a QuickBooks workaround Flat rate per organization. Not per user. Audit-ready by default: tamper-proof trail, no commingling risk Form 990 export included. Skips the up to 45% of prep time spent reformatting data.

Pick a plan to see pricing details and next steps. No card required today.

Core

$79/mo

Up to 5 users

  • True fund accounting
  • Restricted & unrestricted fund tracking
  • 990 report templates
  • Tamper-proof audit trail
  • Drill-down GL
  • Up to 5 users
RECOMMENDED

Compliance

$149/mo

Up to 15 users

  • Everything in Core
  • Multi-fund reporting
  • Grant expense allocation
  • Custom budget vs. actuals
  • Board-ready dashboards
  • Up to 15 users

Enterprise

$249/mo

Unlimited users

  • Everything in Compliance
  • Multi-entity support
  • External auditor read-only portal
  • Consolidated financial statements
  • Unlimited users

Frequently asked

Common questions before you try it

How much does RestrictedBooks cost?
RestrictedBooks Core is $79/month (up to 5 users, true fund accounting, restricted/unrestricted tracking, 990 report templates, tamper-proof audit trail, drill-down GL). Compliance is $149/month (up to 15 users, adds multi-fund reporting, grant expense allocation, custom budget vs. actuals, board-ready dashboards). Enterprise is $249/month (unlimited users, multi-entity, external auditor read-only portal, consolidated financial statements). Flat rate per organization, not per user. Annual billing saves 17% ($66, $124, $207/month). Month-to-month, cancel anytime.
Does RestrictedBooks support true fund accounting?
Yes. RestrictedBooks was built from the ground up with a fund accounting architecture. Restricted, temporarily restricted, and unrestricted funds are native to the system, not a workaround layered on top of a for-profit ledger.
Can RestrictedBooks help with Form 990 preparation?
The IRS estimates the full Form 990 takes 108 hours and costs $10,200 in total monetized burden per filer. CPA prep fees average $733–$735 nationwide, and 71% of accounting firms charge a premium for disorganized or incomplete files. Up to 45% of Form 990 compliance time goes to manually exporting and reformatting data. With RestrictedBooks, your daily ledger entries map directly to Form 990 line items. Your CPA gets data that matches the form's structure, with no export-and-reformat work between your books and their filing software.
How hard is it to migrate from QuickBooks?
We provide a guided migration tool that imports your QuickBooks chart of accounts, vendor list, and transaction history. Most organizations switch around $3M–$5M in annual revenue, or when they are tracking 15 or more restricted grants at once. If you are on QuickBooks Desktop Nonprofit Edition, note that Intuit is sunsetting it and QBO has no equivalent nonprofit edition.
Is my data secure?
RestrictedBooks runs on Cloudflare's global network with encryption at rest and in transit. We are pursuing SOC 2 Type II certification and follow nonprofit data security best practices.

Ready to simplify your fund accounting?

Pick a plan to see pricing details and next steps. No card required today.

See plans & pricing

No credit card required. No setup fees.